Meeting Minutes

Regular Meeting Minutes

 

minutes of REGULAR MEETING   HELD May 11, 2010    TOWNSHIP OF MARATHON           Dawn Johnson, Clerk         CALL TO ORDER Meeting called to order at 7:00 PM. Supervisor Moorhouse led those present in the pledge of allegiance   Board members in attendance. Fred Moorhouse                         Sandi Glesenkamp Dawn Johnson Kathy RaCosta Jim Chaffer   Agenda approval   Glesenkamp made a motion, supported by RaCosta to approve the agenda as presented. All YEAS.  Motion passed   APPROVAL OF MINUTES   RaCosta made a motion, supported by Chaffer to approve the minutes of the regular meeting help April 13, 2010 and the work session held meeting held April 29, 2010.  It was noted and corrected that the approval for the meeting minutes of March 9th and March 22nd were missing from the April 13th minutes.   FINANCIAL REPORT   The Treasurer’s report was accepted into record   UNFINISHED BUSINESS   Plumbing/Mechanical Inspector stipend  RaCosta made a motion, supported by Chaffer to give Bill Lang a monthly stipend of $75.00 to cover gas and telephone costs subject to a yearly review and to raise inspection fees for all inspectors to $35.00. This is retroactive to April 13th.   Building/Zoning Administrator  Moorhouse suggested that we remove the inter-rim title from Ed Koch and make him our official Building and Zoning Administrator.  Chaffer made the motion supported by RaCosta to officially hire Ed Koch as the Township Building Official/Zoning Administrator. All YEAS.  Motion carried   Washburn Road Project  Reviewed bid sheets for limestone project and culvert repair on Washburn Road. Forest Township is willing to share the cost of the limestone. The original plan called for 12” of limestone. Forest Township thought we may be able to get by with 6”.  Dennis Streichert, Road Commission Foreman  suggests we not do less than 8”.  The project will cost $24.000.00 for 1500 tons of limestone hauled, leveled and brined. The culverts and ditching on the east side of the road will cost $10,500.00. Forest Township will pay part of the limestone project; the Road Commission will use $5212.50 from the Township’s 2010 allocation for the culvert project. Glesenkamp made a motion, supported by Chaffer to approve both projects.  Roll  call vote was taken.  All YEAS.  Motion carried.   Roadside mowing contract The Board reviewed the mowing bids presented.  Chaffer made a motion to accept the bid from Jostock for a double swath mowing at $4662.00. Roll call vote was taken. All YEAS. Motion carried   NEW BUSINESS   ZBA appointments  The following Zoning Board of Appeals was were recommended. Donald Horton, 2 years, Gary Webber, 3 years, Mary Hart, 3 years. Glesenkamp made a motion, supported by Chaffer to approve the appointments.  All YEAS.  Motion carried.   Aurand Road project   Aurand Road needs a culvert replaced between North Lake Road and the dead end. Glesenkamp made a motion, supported Moorhouse to approve the project for $3300.00. Roll Call vote was taken .All YEAS.  Motion carried.   Correspondence   Fred read M. Boyle’s letter  in which he agreed to pay for a contractor of our choice to clear the property of the concrete slabs. Mike Douglas will remove for debris for $300.00.   Chaffer gave an update on the Southern Links Trailway grand opening of the Otter Lake to Millington segment as well as other events.   Moorhouse read a letter that the DNRE sent to Sabal regarding clean up of the gas plant property.   Approval to Pay BILLS   Warrants 6700-6715 in the amount of $16,552.00 were presented for payment.  Roll call vote was taken.  All YEAS.  Motion carried   Meeting was adjourned at 8:25 PM   Back to top

minutes of REGULAR MEETING   HELD April 13, 2010    TOWNSHIP OF MARATHON           Dawn Johnson, Clerk         CALL TO ORDER Meeting called to order at 7:00 PM. Supervisor Moorhouse led those present in the pledge of allegiance   Board members in attendance. Fred Moorhouse                         Sandi Glesenkamp Dawn Johnson Kathy RaCosta Jim Chaffer   Agenda approval   Moorhouse made a motion, supported by Chaffer to approve the agenda as presented. AllYEAS.  Motion passed   APPROVAL OF MINUTES   Glesenkamp made a motion, supported by Chaffer to approve the minutes of the regular meeting held March 9, 2010 and the work session held April 1, 2010.  All Yeas.  Motion carried.   Treasurer’s Report   TheTreasurers report was accepted into record   Public Comment   Commissioner, Cheryl Clark informed us that the maintenance of the county parks including Torzewski will be performed by Community Mental Health. The water park will not be open.  She wondered if Marathon Township would be interested in a joint venture with Oregon Township to keep the water park opened for the summer   Tom Valentine, Township Assessor and Planning Commission Chair reported that the PC is working on a windmill ordinance. It has been sent to the attorney for review. They are also looking to create a recreation vehicle ordinance and developing an easement maintenance agreement. The Assessor’s office will soon start taking pictures in the villages for property assessment   Unfinished business   Mechanical /plumbing inspector  Bill Lang addressed the Board regarding a retainer fee from MT.  He receives a $50.00-$200.00 retainer fee from other Townships. Moorhouse made a motion, supported by Glesenkamp to table the topic to the next work session. Whatever is decided, it will be retroactive to April 13, 2010.  All YEAS. Motion carried. Also discussed Camp TaHa and what is needed to bring the buildings into compliance for final occupancy   Dangerous building violation-Boyle property  A swimming pool-sized hole that is holding water still remains after the excavation of the site.  It has become a safety issue. MT can do the work and then bill Mr. Boyle.  Glesenkamp made a motion supported by RaCosta to proceed with the total clean-up of the property. Roll call vote was taken.  All YEAS.  Motion carried   New Business   Salary Compensation Commission appointments   Moorhouse presented his appointments as: Helen Clark -1 year term Jerry Smith - 3 year term Donald Buckley - 4 year term Mike Carls - 5 year term.  A person to fill the 2 year term is TBA Chaffer made a motion, supported by Johnson to accept the appointments as presented.  All YEAS.  Motion carried.     Building Official/Zoning Administrator positions Gyrome Edwards has resigned effective April 30, 2010. Ed Koch has been hired as the inter-rim Official/Administrator.  Discussion took place on the process of hiring a new official. Chaffer suggested we take this issue to the work session. Johnson suggested we work on developing a policy for hiring employees.   Township hall parking lot  The cracks in the parking lot need repair.  It was last done in 2007.  Moorhouse will gather some bids and report back at a later date.   Housing rental ordinance The Township has an ordinance on the books, but it has never been enforced.  Discussion took place on the concept of this issue and the consensus was to put it on the agenda for the next work session to discuss it in more detail.  Board members offered to gather information on how other municipalities handle rental property inspections   Approval of bills to be paid    Glesenkamp made a motion, supported by RaCosta to pay warrants 6625-6683 in the amount of $139,069.56  Roll call vote was taken.  All YEAS.  Motion passed.   Meeting was adjourned at 8:30 PM.   Back to top

minutes of REGULAR MEETING                                         HELD March 9, 2010    TOWNSHIP OF MARATHON           Dawn Johnson, Clerk         Meeting called to order at 7:00 PM Supervisor Moorhouse led those present in the pledge of allegiance   Board members in attendance.   Fred Moorhouse                         Sandi Glesenkamp Dawn Johnson Kathy RaCosta Jim Chaffer   Others in attendance, see attached sign in sheet   Agenda approval   Glesenkamp made a motion, supported by RaCosta to approve the agenda as presented.  All YEAS. Motion passed   MINUTES   The minutes of the regular meeting held January 12, 2010, work sessions held February 4, February 25, 2010 and the special meeting held February 15, 2010 were presented. Glesenkamp made a motion supported by RaCosta to accept all the minutes with minor corrections to the January 12th meeting.  All YEAS.  Motion carried.   Financial Report    Treasurer Glesenkamp presented the financial report and it was accepted into record.   Public Comment   A discussion on road grading took place with those in attendance. Commissioner Cheryl Clark updated us on the financial state of the County.   UNFINSISHED BUSINESS   Planning/ Zoning permit fee revisions The proposed new fee schedule was presented. It was noted that the fees are still very reasonable when compared to other townships. At the current level, the township can not even cover the costs of holding the meetings required.  Glesenkamp made a motion, supported by Chaffer to approve the new fees, effective immediately. Roll call vote was taken.  All YEAS.  Motion carried.   Salary Compensation Commission ordinance   Moorhouse presented the proposed ordinance and explained what duties the Commission would perform. Glesenkamp made a motion supported by Johnson to adopt ordinance 2010-1 to establish a Salary Compensation Commission for the Township.  Roll call vote was taken.  All YEAS.  Motion carried.   MTFR legal fees.  The MTFA incurred legal fees in the amount of $250.00 due to the First Responders being taken in under the Fire Authority. The Township received monies back in the amount of $435.00 from the Michigan Par Plan as a credit for the inland marine items the Responders had insured,. Chaffer made a motion, supported by Johnson to reimburse the MTFAS for the legal fees incurred. All YEAS.  Motion carried   Township Calendar adoption. Discussion took place on which holidays the Township would be closed for 2010. Chaffer made a motion, supported by RaCosta to make it a Board policy to adopt the same holiday schedule as Lapeer County with the addition of Martin Luther King Day.  Roll call vote was taken. Glesenkamp AYE, Moorhouse NAY, RaCosta AYE, Johnson AYE, Chaffer AYE.  Motion carried.    NEW BUSINESS   Planning Commission appointments  The terms of Dennis Hogan, Jean Jones and Kevin Shaffer will expire on 4/1/2010. Moorhouse presented his appointments for three year terms as Dennis Hogan, Duane Oliver and Albert Pung. Glesenkamp made a motion, supported by Chaffer to accept the appointments of all three.  All YEAS Motion carried. As a comment for the future, Johnson said she would like to see the Township seek out more female members.   Annual meeting date The date of March 22, at 6:00 PM was set for the annual meeting and proposed 2010-11 budget hearing   Brine Contract for 2010  Discussion took place on the road brining contact for summer 2010.  Wilkinson has sent their bids, but we have not seen the Road Commissions proposal yet. Moorhouse will pick-up the LCRC bids prices and then a decision will be made at the Work session on 4/2. In order to receive a 5% discount with Wilkinson a contract must be signed with them by 4/15/2010.   Academy Driving School.  ADS has asked to rent our hall again this year to offer driving classes to area residents. The Board welcomed them to use our office to offer this service to the community.  It was decided the rental price would be $50.00 per day.   2010-11 Budget  The budget was presented in preparation for the budget hearing on March 22nd.   Approval of monthly bills. Glesenkamp made a motion,. Supported by RaCosta to pay warrants #-6586 - #6623 in the amount of 31,635.01   Roll call  vote was taken.  All YEAS. Motion carried   Correspondence   LVAS Community Collaborative, Census Info and the Biggest Winner Contest was mentioned   Meeting was adjourned at 8:40 PM   Back to top

Minutes of REGULAR MEETING   HELD January 12, 2010    TOWNSHIP OF MARATHON       DAWN JOHNSON, CLERK     Meeting called to order at 7:00 PM.  Supervisor Moorhouse led those present in the pledge of allegiance   Board members in attendance.   Fred Moorhouse Sandi Glesenkamp Dawn Johnson Kathy RaCosta Jim Chaffer   Others in attendance, see attached sign in sheet   AGENDA RaCosta made a motion, supported by Glesenkamp to approve the agenda.  All YEAS.  Motion carried.   MINUTES Minutes from the regular meeting held December 8, 2009 and the special meeting held January 4, 2010 were reviewed.  Glesenkamp made a motion, supported by Chaffer to approve both sets of minutes.  All YEAS.  Motion carried.   FINANCIAL Treasurer’s report was accepted into record   PUBLIC Comment Chaffer updated the board on the soup cook-off the Friends group is holding for a fund-raiser for the SLT.   Tom Valentine, Planning Commission Chair updated the Board on the special land use request for a paint ball business, the Landing Zone presented by the Roteman’s on Klam Road.  The request was approved by the Planning Commission with some specific requirements.     PUBLIC HEARING Glesenkamp made a motion, supported by RaCosta to move into a public hearing for a dangerous building violation.  Roll Call vote taken.  All YEAS.  Motion carried.   The Board reviewed a letter detailing requirements needed to comply with the written recommendation made by Gyrome Edwards, Township Building Official, regarding the property at 3493 Otter Lake Road, owned by Michael Boyle,   Glesenkamp made a motion supported by Moorhouse to end the public hearing and reconvene the board meeting.  All YEAS.  Motion carried.   Johnson made a motion, supported by Glesenkamp to direct the township Building Official to assure that no holes or depressions are left on the property and all concrete and debris be removed by 1/30/2010; cleared as if no construction had taken place. If not completed satisfactorily, the case will be remanded to Circuit Court for Mr. Boyle to show cause why he cannot complete the work as required.   Roll Call vote was taken.  All YEAS.  Motion carried.   UNFINISHED BUSINESS   Contracted Business Officials Discussion took place on returning the building officials to township employee status.  It is too costly to ask them to provide liability insurance. Effective immediately, the building officials will become township employees, as well as the hall custodian.   Correction of 12/3/09 meeting minutes RaCosta requested changes be made to the 12/30/09 minutes. Discussion ensued on the changes requested. RaCosta made a motion, supported by Glesenkamp to change the minutes to reflect the following statement: Glesenkamp agreed that it would not be necessary for RaCosta to complete time sheets to verify hours worked between the Building Department and Deputy Clerk duties. It would be difficult to decide how many hours she works in the building department versus the deputy clerk role. Roll call vote was taken.  All YEAS.  Motion carried.   First Responders Glesenkamp made a motion supported by Chaffer that Marathon Township support the move of the MTFR into the MTFA, as well as all its assets. Roll call vote was taken.  All YEAS. Motion carried. It was noted that the contract with the three municipalities must be amended   NEW BUSINESS   Resolutions 2010 property tax exemption. Discussion ensued on whether or not a property exemption that has been awarded a hardship exemption and then is foreclosed upon or sold to a new owner can be rescinded.  Per Tom Valentine, Township Assessor, it cannot.  The exemption follows the landowner. Johnson made a motion, supported by Glesenkamp to adopt the resolution for the 2010 property tax hardship exemption as presented. Roll call vote was taken.  All YEAS.  Motion carried.   Broadband expansion project Glesenkamp made a motion, supported by Chaffer to adopt the resolution as presented by the Lapeer ISD. Roll call vote was taken.  All YEAS. Motion carried.   NBAS girl’s volleyball state championship Chaffer made a motion supported by RaCosta to adopt the resolution congratulating the NBAS girl’s volleyball team as presented.  Roll call vote was taken.  All YEAS.  Motion carried.   Budget review and modification The board made a quarterly review of the annual budget. Johnson brought attention to the budget line items which needed to be adjusted  amended and outlined the reason for the adjustments amended. Glesenkamp made a motion, supported by RaCosta to modify the budget where needed. Roll call vote was taken All YEAS.  Motion carried.    MTFA budget and fee schedule Glesenkamp presented the proposed budget for the 2010 and detailed the new fee structure for services. RaCosta made a motion, supported by Chafer to accept the budget and fee schedule as presented.  Roll call vote was taken.  All YEAS. Motion carried.   Approval of bills Johnson presented the monthly bills to be paid.  Glesenkamp made a motion supported by RaCosta to pay checks 6443 and 6465-6523 in the amount of $18191.86. Roll call vote was taken.  All YEAS.  Motion carried.   Adjournment Motion was made by Chaffer, supported by Glesenkamp to adjourn the meeting. Meeting was adjourned at 8:35 PM   Back to top

minutes of REGULAR meeting    held December 8th 2009,   TOWNSHIP OF MARATHON       DAWN JOHNSON, CLERK   CALL OF ORDER Meeting called to order at 7:00 PM by Supervisor Moorhouse. He led those present in the Pledge of Allegiance   ROLL CALL Fred Moorhouse                                               Sandi Glesenkamp                        Dawn Johnson Kathy RaCosta Jim Chaffer   Others in attendance, see attached sign-in sheet                                                                                                                                                                 AGENDA  Motion was made by Glesenkamp, supported by Chaffer to approve the agenda as presented. All YEAS.  Motion carried.,   MINUTES   The minutes of the special meeting held November 16, 2009, the regular meeting held November 10, 2009, the special meeting held November 19th and the regular meeting held December 3rd were presented.  Glesenkamp made a motion supported by Moorhouse to approve all the minutes with minor corrections.  All YEAS. Motion carried.   TREASURER’S REPORT was accepted into record.    PUBLIC COMMENT   Jim, Baier, Lakeville Community Schools Board of Education Trustee, updated the Board on what is going on in the District.  He praised the new superintendent, Vicki Luoma. He also reported that LVAS has become a district-wide Title I school which will allow all students to receive better educational services.   Deb Ouelette, LA View contributor, filled the Board in on a triathalon that is being planned for July 11, 2011 using the Southern Links Trailway and  Otter Lake.   Cheryl Clark, County Commissioner updated  the Board on the state of the County.  Another million dollars must be cut from the 2010 budget.   James Chaffer, Southern Links Trailway Management Council member announced a fundraiser for the trail in the form of a soup cook-off to be held January 30th at the United Methodist Church in Columbiaville     Unfinished business   2010 Sheriff Contract   The meetings with the County Commissioners and Sheriffs Department have not made any progress in resolving the costs issues of the contract.  The current contract ends 12/31/2009.  The Board has to make a decision to have police coverage for the Township or not.  Glesenkamp made a motion, supported by RaCosta to enter into a contract with the Sheriff’s Department for 2010.  A roll call vote was taken.  All YEAS.  Motion carried   Approval of Bills.  The bills to be paid were presented by Johnson.  Chaffer made a motion, supported by Glesenkamp to pay checks 6417-6462 in the amount of $12,029.67. Roll call vote was taken.  All YEAS.  Motion carried.   The meeting was adjourned at 8:30 PM   Back to top

minutes of REGULAR meeting    held November 10, 2009   TOWNSHIP OF MARATHON       DAWN JOHNSON, CLERK     CALL OF ORDER Meeting called to order at 7:00 PM by Supervisor Moorhouse. He led those present in the Pledge of Allegiance   ROLL CALL Fred Moorhouse                                               Sandi Glesenkamp                        Dawn Johnson Kathy RaCosta Jim Chaffer   Others in attendance, see attached sign-in sheet                                                                                                                                                               AGENDA  Motion was made by Glesenkamp, supported by Chaffer to approve the agenda as presented. All YEAS.  Motion carried.,   MINUTES   The minutes of the regular meeting held October 13, 2009 and the regular work session held October 29, 2009 were presented. Glesenkamp made a motion, supported by Chaffer to approve all minutes with minor corrections to the October 13th meeting.  All YEAS. Motion carried.   TREASURER’S REPORT was accepted into record.  Chaffer made a motion, supported by RaCosta to close out the road bond fund account and move the monies to the general fund checking account.  Roll call vote was taken.  All YEAS.  Motion carried.   PUBLIC COMMENT   Cheryl Clark, County Commissioner updated us on several issues facing the County including the 911 proposal defeat and what can be done to save the system, the Sheriff’s 2010 contract and more cuts on the way for the County. She also gave us an update on KIND and the families it is serving   Unfinished Business   Kiosk purchase.  Was tabled until the Spring   Valkoun property blight enforcement  Motion made by Chaffer, supported by RaCosta to give the Valkoun’s until 11/16, as stated in Moorhouse’s latest letter to the couple, to clear the property of all blight or the Township would proceed with the issue in Court and the legal fees would be charged to the Valkouns.  Roll call vote was taken.  All YEAS.  Motion carried.   Snowplowing  Bids for snow removal  were discussed.  Moorhouse will work on releasing the bids.  The decision will be made at the next work session    Recycling Contract  Glesenkamp made a motion, supported by Chaffer to approve the Township’s participation in the Lapeer Community Recycling program for 2010 at a cost of $1670.00.   All YEAS.  Motion carried.     ZBA alternate member   Moorhouse opened the floor for nominations. Johnson nominated Duane Oliver to serve as alternate member to the Zoning Board of Appeals. Nominations were closed and Mr. Oliver was unanimously elected.   Planning Commission re-authorization.  Glesenkamp made a motion, supported by RaCosta to adopt the re-authorization of the Township’s Planning Commission ordinance. Roll call vote was taken.  All YEAS.  Motion carried.   CWC Network, CWC requested a payment schedule to repay the Township for the small claims case it was awarded.  Discussion ensued with the Board rejecting CWC’s offer. A counter offer was proposed by Chaffer, supported by Glesenkamp to offer CWC three payments of $1000.00.  Roll call vote was taken.  All YEAS. Motion carried   MTA conference.  Discussion ensued about sending someone to the annual education conference, as the Board felt it was beneficial and worthwhile to receive the latest information and ideas needed to operate the Township in these tough times.  Chaffer made a motion, supported by RaCosta to send two Township officials to the conference.  All YEAS.  Motion carried.   Approval to pay bills.  Motion made by Glesenkamp, supported by Chaffer to pay checks 6360-6409 in the amount of $29,358.39.  Roll call vote was taken  All YEAS.  Motion carried.   Meeting was adjourned at 8:45 PM   Back to top

minutes of REGULAR MEETING   Held October 13, 2009   TOWNSHIP OF MARATHON - DAWN JOHNSON, CLERK   CALL TO ORDER   Meeting called to order at 7:00 PM by Supervisor Moorhouse.  He led those present in the Pledge of Allegiance.    Roll Call   Board members in attendance.   Fred Moorhouse Sandi Glesenkamp Dawn Johnson Kathy RaCosta Jim Chaffer   Others in attendance, see attached sign in sheet   Agenda  Chaffer made a motion, supported by RaCosta to approve the agenda as presented.  All YEAS.  Motion carried   MINUTES   The minutes of the regular meeting held September 8th, the special meeting held September 21st, the special meeting held September 30th and the elections commission meeting held October 8th were presented. Glesenkamp made a motion, supported by RaCosta to approve all minutes with corrections to the September 8th meeting.  All YEAS. Motion carried.   TREASURER’S REPORT was accepted into record   PUBLIC COMMENT   Tom Valentine, Township Assessor, reported he and Supervisor Moorhouse had toured Camp Taha.  The Camp will be an asset to the community once completed. The case before the Tax Tribunal has not been decided yet.  Greg, Caretaker at TaHa requested any correspondence from the Township go to the Ford Road address in Dearborn.   Jim Chaffer reported that the paving is nearly completed on the segment of the trail between Otter Lake and Millington. Management Council bought a leaf blower.   Unfinished Business   Building permit fees  RaCosta is getting a disc from Mayfield Township and Tina Lindsey, our Webmaster will put the new fees on the website.   Boyle property  Chaffer asked about the Boyle property and where the Township stands with the dangerous building situation on the property.  Moorhouse reported that we may have to start over with another public hearing in order to properly get the legal backing we need for enforcement.   NEW BUSINESS   Township Hall maintenance  The Board discussed having the township building power washed. They are also considered the purchase of a new kiosk for the front of the building.  The current one is old, ready to fall down and not repairable.  Motion made by Glesenkamp,  supported by RaCosta to gather information and the costs to have both done. All YEAS Motion carried.   APEX Software.  Glesenkamp reported that a multi-user software must be purchased in order for drawings of buildings to be available to more than one person.  Motion made by Chaffer, supported by RaCosta to purchase a multi-user APEX program.  All YEAS. Motion carried.   Planning Commission and zoning fees.  Referred to a work session for more in-depth discussion   Approval of bills  Motion made by Glesenkamp, supported by RaCosta to approve checks 6292-6357 in the amount of 52,828.81.  Roll call vote taken.  All YEAS.  Motion carried.   ADJOURNMENT Meeting was adjourned by Moorhouse at 8:20 PM ADJOURNMENT Meeting was adjourned by Moorhouse at 8:20 PM   Back to top

minutes of REGULAR MEETING   Held September 8, 2009   TOWNSHIP OF MARATHON       DAWN JOHNSON, CLERK   CALL TO ORDER   Meeting called to order at 7:00 PM by Supervisor Moorhouse.  He led those present in the Pledge of Allegiance.    Roll Call   Board members in attendance.   Fred Moorhouse Sandi Glesenkamp Dawn Johnson Kathy RaCosta Jim Chaffer   Others in attendance, see attached sign in sheet   MINUTES   The minutes of the regular meeting held on August 11th and the regular work session held August 27th, 2009 were presented. Glesenkamp made a motion, supported by Chaffer to approve both with a slight correction to the August 11th meeting..  All YEAS. Motion carried.   TREASURER’S REPORT was accepted into record   PUBLIC COMMENT    Mike Carls, 3245 LeValley Rd  commented on the mosquito problem in the Township. He also questioned whether the Board had ever considered charging an impact fee for new buildings and businesses that cause increased traffic to area roads.   Tom Valentine, Planning Commission Chair, informed the Board that a special land use for 4300 Briggs Road had been approved by the Planning Commission. Land division documents, building plans and address correction, if needed still need to be filed.   Jim Chaffer, SLT Volunteer Recruiter, thanked the board and other volunteers for  helping out at the fundraising dinner on 8/31. He informed the Board that the segment of the trail between Otter Lake and Millington will be completed by fall.     Unfinished Business  A correction of the minutes for the July14th meeting was discussed. Chaffer made a motion, supported by Glesenkamp to remand the Boyle property at 3493 Otter Lake Road to Circuit Court to have the owner show cause why the property should not be razed.  A roll call vote was taken.  All YEAS. Motion carried   New Business    Township Building permits  Racosta presented the Board with the need to raise the permit fees for the Building Department and the rational behind doing so. Most townships in the County are charging far more than Marathon. the Board compared our fees to Mayfield Township, who also operates their own building department. Glesenkamp made a motion, supported by Chaffer to raise the Building Department fees to match Mayfield Township’s 2009 fees.  Roll call vote taken. All YEAS.  Motion carried.   Cemetery maintenance   Driveway. Two bids were considered for installing a 10 foot wide, 780 foot long with 4 inches of gravel driveway on the west side of the Cemetery.  Mike’s Excavating Inc  had the low bid of $3400. Chaffer made the motion, supported by Moorhouse to hire Mike’s Excavating to install the driveway. Roll call vote was taken.  All YEAS. Motion carried.   Fence painted  Wayne Nelson, Cemetery Sexton presented the Board with two options for painting the fence surrounding the Cemetery. There is approximately 1800 feet of fence.   Option 1 would cost approximately $1000.00, option 2 would cost  $1500.00 with epoxy strength paint. Motion made by Glesenkamp, supported by Chaffer approve Option 1 for painting the fence. Roll call vote was taken.  All YEAS.  Motion carried.   Approval to pay bills  The Bills were presented by Johnson,.  Glesenkamp made a motion, supported by Chaffer to pay checks 6254-6292 in the amount of $9425.89  Roll call vote was taken. All YEAS.  Motion carried.   Moorhouse adjourned the meting at 8:20 PM   Back to top

minutes of REGULAR MEETING   Held AUGUST 11, 2009   TOWNSHIP OF MARATHON       DAWN JOHNSON, CLERK   CALL TO ORDER   Meeting called to order at 7:05 PM by Supervisor Moorhouse.  He led those present in the Pledge of Allegiance.    Roll Call   Board members in attendance.   Fred Moorhouse Sandi Glesenkamp Dawn Johnson Kathy RaCosta Jim Chaffer   Others in attendance see attached sign in sheet   APPROVAL OF AGENDA  A motion was made by Glesenkamp, supported by RaCosta to approve the agenda as presented.  All YEAS   MINUTES   The minutes of the regular meeting held on July 14th 2009, work session held July 30th, 2009 and the public hearing held July 14th, 2009 were presented. Glesenkamp made a motion, supported by Moorhouse to approve the minutes after minor corrections.  All YEAS. Motion carried.   TREASURER’S REPORT was accepted into record   PUBLIC COMMENT   Ivan Bunting, 4635 Cusenza Drive, presented to the Board, a picture of a truck parked on the shoulder of Hollenbeck Road at the SLT that was blocking the road view of his driveway. He said he also discussed this with the Management Council and in his opinion No Parking signs should be placed at each road to which the trail intersects. Moorhouse said he would approach the Road Commission for no parking signs and suggested speed limit signs of 35 mph.   Mr. Bunting also reminded the Township that it must contract with a physical engineer to inspect the Hemmingway Dam in 2011.  The Township is to take over mailing of Hemmingway Lake weed kill notice.   Tom Hosie of Boucher Road addressed the Board regarding his inability to put a new well on his lot without encroaching on the road end next to his property. He was seeking approval from the Township Board to do so.  Discussion ensued on who actually had jurisdiction over the property. Moorhouse will contact the Road Commission to see if they would be willing to abandon the property, so it can be deeded over to Mr. Hosie.   Tom Valentine informed the Board that the taxable value for property for 2010 will be the same as 2009. With values not increasing, the Township is not required to send out assessment change notices. It will save the Township over $1000.00. The Board agreed that it was not necessary to send out notices. We will publicize the fact that no change notices will be sent out for 2010 on our website and in our newsletter.   UNFINISHED BUSINESS Discussion took place on the request made by Bill Lang, Mechanical Inspector, to receive a monthly stipend for his duties.  The Board asked RaCosta to contact other Townships to see how they handle monthly stipends for their inspectors.     NEW BUSINESS   Budget  Johnson presented the line items that need to be amended from the 2009-2010 budget. She explained which line items had exceeded the amount budgeted and explained why this had happened. Glesenkamp made a motion, supported by Moorhouse to adjust the line items that are over budget by taking the needed money from the disaster declaration/contingency fund. Roll Call vote was taken.  All YEAS.  Motion carried.   Audit   RaCosta made a motion, supported by Chaffer to accept the audit as presented by Lehn King, CPA.  Roll call vote was taken.  All YEAS.  Motion carried.     Correspondence Moorhouse informed the Board and the public present about possible disaster monies, in the form of low interest loans, available to County residents for damage caused to homes and property by the recent flooding that took place in Lapeer County.     Approval of Bills Glesenkamp made a motion, supported by Chaffer to pay bills numbered 6209-6251 in the amount of $29,606.94.  Roll call vote was taken.  All YEAS.   Meeting was adjourned at 8:15 PM   Back to top

Held JULY 14, 2009   TOWNSHIP OF MARATHON       DAWN JOHNSON, CLERK   CALL TO ORDER   Meeting called to order at 7:15 PM by Supervisor Moorhouse.  He led those present in the Pledge of Allegiance.  A retirement celebration for Bob Nichols, Cemetery Sexton had preceded the meeting   Roll Call   Board members in attendance.   Fred Moorhouse Sandi Glesenkamp Dawn Johnson Kathy RaCosta Jim Chaffer   Others in attendance, see attached sign in sheet   MINUTES   The minutes of the regular meeting held on June 9th and the work session held July 2nd, 2009 were presented. Glesenkamp made a motion, supported by RaCosta to approve both.  All YEAS. Motion carried.   TREASURER’S REPORT was accepted into record   PUBLIC COMMENT    Jim Chaffer, Board representative to the Southern Link Trailway Management Council gave an update on the progress of the new section of the trail.   Cheryl Clark, County Commissioner updated the Board on lost revenue and budget cuts facing the County.  The new 911 system will have estimated costs between $13-15 million.  It will most likely be put on the ballot for the voters to decide in August 2010.      PUBLIC HEARING  Glesenkamp made a motion, supported by RaCosta to recess the meeting into a public hearing at 7:27 PM to consider a dangerous building violation. All YEAS. Motion carried.     Unfinished business   cemetery  sexton contract  Glesenkamp made a motion supported by Chaffer  to approve the contract for Wayne Nelson for 2009-2010.  All YEAS.  Motion carried.   Gravel project for Marathon road   Glesenkamp made a motion, supported by Moorhouse to purchase 3000 tons of gravel for Marathon Road at $4.50 per ton and to have the work done as soon as possible. Any unused gravel will be placed on other roads needing it. A roll call vote was taken. All YEAS. Motion carried.     NEW BUSINESS   Camp TaHa   Gerry Edwards, Township Building Official stated he was planning to meet with Steve Jarvis, Township legal counsel to file a temporary injunction against the Camp in Circuit Court.   Mta conference  Chaffer made a motion, supported by Glesenkamp to have the entire Board attend the MTA Legislative Conference in Frankenmuth on August 13th and 14th. The office will be closed on August 13th to allow the Board to attend. All YEAS. Motion carried.   Weed Ordinance  The ordinance says the Township Board must write a letter to address any weed ordinance violations. Glesenkamp made a motion, supported by RaCosta to give Supervisor Moorhouse the authority to write the letters on behalf of the Board.  All YEAS. Motion carried.   Pension Plan  The pension plan ordinance # 80-2 needs a change to more clearly define who is eligible for the Township pension plan.  Glesenkamp made a motion, supported by RaCosta to amend the language of the ordinance to read elected officials and full-time employees  A roll call vote was taken.  All YEAS.  Motion carried.   Computer Purchase  A new computer is needed for the Treasurer’s office. The Treasurer’s old computer will be used as a station for the QVF program for voter registration, so the Clerk’s computer is not being continually tied-up for that function. Also discussed purchasing two new monitors for the Supervisor and Building Departments and a printer for the Assessor’s office.  Total cost will be $1329.00. Roll call vote was taken.  All YEAS.  Motion carried.   Patriot Ambulance  Bids were taken for a sign for the ambulance base. Glesenkamp made a motion, supported by Chaffer to have Enrique Medellin make the sign. Total cost will be $675.00.  Roll call vote was taken. All YEAS.  Motion carried.   APPROVAL OF Bills   Glesenkamp made a motion, supported by Chaffer to pay the bills represented by checks 6179-6194 in the amount of $67,662.05.  Roll call vote was taken.  All YEAS.  Motion carried.   Meeting was adjourned at 9:10 PM   Back to top

Held JUNE 9, 2009   TOWNSHIP OF MARATHON       DAWN JOHNSON, CLERK   CALL TO ORDER   Meeting called to order at 7:00 PM by Supervisor Moorhouse.  He led those present in the Pledge of Allegiance   Roll Call   Board members in attendance.   Fred Moorhouse Sandi Glesenkamp Dawn Johnson Kathy RaCosta Jim Chaffer   Others in attendance, see attached sign in sheet   Minutes from the regular meeting held May 12, 2009, special meeting held May 18, 2009 and regular work session held June 4, 2009 were presented. Glesenkamp made a motion, supported by Chaffer to approve the minutes.  All YEAS. Motion carried.   TREASURER’S REPORT was accepted into record.   PUBLIC COMMENT   Daniel Dorner,  4914 Lewis Avenue, addressed the Board about ongoing issues with garbage being put out to the road many days prior to pick-up.  Supervisor Moorhouse has sent a letter to the offending party asking them to be mindful of their neighbors. Mr. Dorner also noted that Deputy Gwyn had not met with the Lewis Road residents as promised.   Planning Commission Chairperson, Tom Valentine spoke on behalf of the Planning Commission and the rezoning requested for the property at 4300 Briggs Rd. The Planning Commission has recommended a rezoning of the property to residential.  A public hearing must now be set. A motion was made by Chaffer, supported by Johnson to approve the recommendation of the Planning Commission and to set a public hearing on the issue for Tuesday, June 30th.   Jim Chaffer, Township Trustee spoke about michiganbackroads.com and meeting with Ron Rademacher, creator of the website who has invited the communities within the township to get involved with advertising on the website.  The Trail Management Council has agreed to pay part of the fee required.   UNFINISHED BUSINESS  None   New Business   Cleaning Service  Chaffer made a motion, supported by RaCosta to accept the bid from Jensen Cleaning Service for a once per month cleaning of the township hall for a rate of $75.00.  All YEAS.  Motion carried.   Dangerous Building Violation.  A public hearing was set for Tuesday, July 14, 2009 during the Township Board meeting to consider a violation at the property located at 3493 Otter Lake Rd.   Cemetery Sexton   Glesenkamp made a motion supported by Chaffer to offer Wayne Nelson the position.  Salary was set at $5000.00. A roll call vote was taken.  All YEAS. Motion carried.   Fireworks permit   Dennis Kendall spoke on behalf of the Candela family, 4917 Howell Road who has applied to the township for a fireworks display permit.  Mr. Kendall presented his certificate of achievement for pyrotechnics.  A certificate of insurance in the amount of 2 million was also presented. Glesenkamp made a motion, supported by Chaffer to grant the fireworks permit.  Questions were raised as to how long the fireworks could go on and whether a time line should be set as to when the fireworks must be ended. An amended motion was made by Glesenkamp to include a time limit be set at 12:00 midnight. A roll call vote was taken.  All YEAS. Motion carried.   Amendment to adoption agreement  A motion was made by Glesenkamp, supported by RaCosta to move the pension anniversary date from December 15th to January 1st  A roll call vote was taken. All YEAS. Motion carried.   MTA “Principles of Governance”  RaCosta made a motion, supported by Glesenkamp to commit to the guiding principles of the Michigan Township Association. These principles set high standards for stewardship. All YEAS. Motion carried.   Approval to pay bills Glesenkamp made a motion supported by Chaffer to pay the bills as presented. Checks # 6126-6148 for the general fund, checks # 5347-5358 for the building department. Roll call vote was taken.  All YEAS   Adjournment  Motion was made to adjourn the meeting at 8:06 PM   Back to top

minutes of REGULAR MEETING   Held May 12, 2009   TOWNSHIP OF MARATHON       DAWN JOHNSON, CLERK   Meeting called to order at 7:00 PM   Board members in attendance.   Fred Moorhouse Sandi Glesenkamp Dawn Johnson Kathy RaCosta Jim Chaffer   Others in attendance see attached sign in sheet   Minutes from the Regular meeting held 4/14/2009, regular work session held 4/30/2009 and the election commission held 4/13/2009 were presented. Motion made by Glesenkamp, supported by Chaffer to accept the minutes as presented, All YEAS.  Motion carried   The Treasurers report was accepted into record.   PUBLIC COMMENT  Nanette Dorner, speaking on behalf of the residents from the Lewis Rd area of North Lake came before the Board to lodge a complaint about noise and blight issues that are occurring in their neighborhood.  Dennis Striechert from the Lapeer County Road Commission agreed to research who is responsible for maintaining that area and will report back to the Township.  Deputy Jerry Gwynn discussed problems with the group and agreed to meet with them on May 14th at 1:30 PM to discuss how the problems might be addressed.  Much discussion ensued between the Board and the residents. It was suggested that the group consider establishing a neighborhood association to solve problems within the community. Supervisor Moorhouse agreed to write a letter to the neighbors who are leaving garbage at the road for days at a time.   Contractors and employees.  Glesenkamp made a motion, supported by RaCosta to make the Assessor’s position an employee of the Township.  This was considered after discussion with MTA and Gary Howell, Township Attorney.  All YEAS, Motion carried.  Glesenkamp made a motion supported by RaCosta to make the building administrator, mechanical /plumbing inspector and the electrical inspector positions contractors of the township.  All YEAS, motion carried.     ROAD PROJECTS  Dennis Striechert, Foreman for the LC Road Commission presented needed road projects in the Township and the estimated costs of the work.  Glesenkamp made a motion, supported by Chaffer to put a 10 foot tile in on Briggs Road to try to remedy the flooding problem there. (estimated cost $ 9735.003) and to upgrade the gravel on June Rd so it could be reopened. (estimated cost $600.00) .   Mechanical inspector proposal   Bill Lang, Township mechanical/plumbing inspector presented a proposal to the Board for a monthly retainer fee and cell phone time charge to offset the cost of doing business for our Township in this touch economic time where inspections are few and far between.  The Board directed RaCosta to talk with Mr. Lang about a $25.00 per month cell phone charge, but was unwilling to commit further to a retainer fee at this time.   THUMB NARCOTICS  Glesenkamp made a motion, supported by Chaffer to make a $100.00 contribution to Thumb Narcotics Unit   All YEAS Motion carried.   Hall Cleaning bids Glesenkamp presented bids solicited to find a cleaning service that would conduct a one time “‘spring cleaning” of the Township offices.  Glesenkamp made a motion, supported by Moorhouse to accept the bid form County Cleaning for $300.00 All YEAS.  Motion carried.   Discussion ensued on the policy of our work sessions and the fact that we had received an opinion form the MTA that they should be considered regular meetings, subject to OMA and all other rules of a regular board meeting.  It was decided to keep the work sessions as scheduled, consider them regular board meetings, but only make official votes at the 2nd Tuesday of the month meetings.   Approvals of Bills.  Clerk Johnson submitted the bills to be paid. A roll call vote was taken.  All YEAS.   Meeting was adjourned at 9:25 PM   Back to top

minutes of REGULAR MEETING      HELD APRIL 30, 2009    TOWNSHIP OF MARATHON       DAWN JOHNSON, CLERK   Meeting called to order at 8:05AM   Board members in attendance.   Fred Moorhouse Sandi Glesenkamp Dawn Johnson Kathy RaCosta Jim Chaffer   Roll Call   All Township Board members present   No audience members in attendance   Employee vs Contracted services   Discussion took place on our personnel in the building department and whether the inspectors should be considered township employees or enter into a contract for the services they provide. Disussion also took place on our Assessors position and the decision to hire him as a township employee. These decisions will be taken to the May 12th meeting for a vote.   Fax/copy services RaCosta reported on the findings of  the survey she took of other municipalities and the fees they charge for faxing and copying items for the general public.  Discussion ensued.  The final decision will be made at the May 12th meeting and then formulated into a Board policy.   Patriot Ambulance welcome. The Board discussed holding a “welcome to our community” gathering for Patriot ambulance. Also delegated assignments to Board members to see if we can get the lot mowed for them.   MAMC  Johnson asked the Board to support her membership in the Michigan Association of  Municipal Clerks.  All agreed it would be a worthwhile organization of which to become a member.   CWC Network.  Johnson reported on the latest attempts to reach the owner of CWC Network and get a refund of the monies that have been paid them for the unused block hour services. Chaffer will attempt to make contact with the owner and come to an agreement.   Sexton  An interviewing committee will consist of Glesenkamp and Chaffer who will meet with the candidates who have submitted resumes and bring a recommendation for hiring back to the Board.   Cleaning Service.  The Board discussed the need for the township offices to be cleaned “spring cleaning type fashion.  Glesenkamp presented three bids from cleaning contractors who submitted bids for a one time thorough cleaning.   Insurance/Pensions   Johnson asked the Board if they would like to have a presentation from Municipal Employees’ Retirement System.  The group can give us an overview of what they can do for us in comparison to what the township currently has.  The board agreed they would like to have a presentation from MERS   Thumb Narcotics Unit.  The Board discussed making a contribution of $100.00 to the TNU.  Vote will be taken at the May 12th meeting.   Road Issues.  The Board discussed the horrible condition of some of the township roads and what the Board might do to alleviate some of the problems.   Meeting adjourned at 9:45 AM   Back to top

minutes of REGULAR MEETING   HELD MARCH 10,  2009    TOWNSHIP OF MARATHON       DAWN JOHNSON, CLERK   Meeting called to order at 7:00 PM   Board members in attendance.   Fred Moorhouse Sandi Glesenkamp Dawn Johnson Kathy RaCosta Jim Chaffer   Others in attendance, see attached sign in sheet   Minutes from the Regular meeting held 2/10/2009 were presented.  Motion made by Glesenkamp, supported by Moorhouse to accept the minutes as presented. All yeas, Motion carried   Minutes from the the special meeting held 2/26/2009 were presented.  Motion by Glesenkamp, supported by Moorhouse to accept the minutes as presented.  All yeas Motion carried   The Treasurers report was presented and accepted into record   PUBLIC COMMENT Commissioner, Cheryl Clark attended the meeting and gave the Board an update of what is going on in the County.  Millage renewals for senior services and 911 may need to be put on the ballot for 2010   REIMBURSEMENT POLICY The Board reviewed an expense reimbursement policy for Township officials and employees.  Motion made by Glesenkamp, supported by Moorhouse to adopt the policy. Roll call vote was taken. All yeas.  Motion carried   WEBSITE Tina Lindsey from PC Goodrich attended the meeting and discussed updating the Township website. Tina is the person who first developed the website for the Township and has kept it updated free of charge since then.  Motion made by Johnson, supported by RaCosta to spend $150.00 per initial update and then $50.00 per quarter as needed.   Meeting dates and holidays  Moorhouse presented a schedule for meeting dates for Board meetings, work sessions and non-working holidays for 2009-2010. Motion made by Glesenkamp, supported by Moorhouse to adopt the meeting schedule as presented. All yeas.  Motion carried   Road Brine/Roadside Mowing contracts discussion took place on the contractors who submitted bids to provide brining and mowing for 2009-2010 fiscal year. Jim Chaffer made a motion, supported by Glesenkamp to go with the Wilkinson Company for applying brine for dust control, as they give us a 5 % discount for three applications if paid in full by April 15th,   The amount will be $30,267.00.  A motion was made by Glesenkamp, supported by Chaffer to approve the bid presented by Jostock for a double swath of mowing once per year for a cost of $4543.20.  All yeas.  Motion carried   Credit card use policy revision   Glesenkamp made a motion, supported by RaCosta to make revisions to the policy.  Roll call vote taken.  All yeas.  Motion carried.   Southern Links Trailway  Chaffer updated the Board on the Southern Links Trailway and the payment that is due to Gillings Gravel Pit in Millington.  He asked that the Board approve and pay its $5000.00 payment for the year by April 15th.  Motion was made by Chaffer, supported by Glesenkamp to pay the $5000.00 from the parks and recreation budget for 2009-2010.  All yeas.  Motion carried.   Approval of Bills    A motion was made by Glesenkamp, supported by RaCosta to pay the monthly bills.   All yeas. Motion carried   Meeting was adjourned by Moorhouse at 8:15 PM      Back to top

minutes of REGULAR MEETING   HELD February 10,  2009    TOWNSHIP OF MARATHON           Dawn Johnson, Clerk         Meeting called to order at 7:00 PM   Board members in attendance.   Fred Moorhouse                         Jim Chaffer excused Sandi Glesenkamp Dawn Johnson Kathy RaCosta   Others in attendance, see attached sign in sheet   MINUTES   Motion was made by Glesenkamp, supported by RaCosta to accept the minutes of the  regular meeting held on 1/13/2009  All yeas.  Motion passed   Motion was made by Glesenkamp, supported by Racosta to accept the minutes of the special meeting held on 1/22/2009 All yeas.  Motion passed   Motion was made by Glesenkamp, supported by Moorhouse to accept the minutes of the special meeting held on 1/28/2009  All yeas. Motion passed     Treasurer’s report was presented and accepted into record   Public Comment   Kevin Daley, newly elected State Representative updated us on his first few weeks in office.   COPS Program Sheriff, Ron Kalanquin, Lt James McClain and Undersheriff, Bob Rapson presented a pilot program for a citizens patrol that will be introduced in Otter Lake, If the response for volunteers is good. The Department hopes to offer the program in Columbiaville and the rest of the township, as well.  Volunteers will receive training on observing, using radios for dispatching, among other tasks.  An informational meeting will be held in Otter Lake on February 14th at 10:30 AM   Salary Resolutions Resolutions for salary compensations were introduced to the Board for approval. Glesenkamp made a motion, supported by RaCosta to have salaries remain the same as the last fiscal year, for the Supervisor, Clerk, and Treasurer.  Roll call vote taken.  Glesenkamp YES   RaCosta YES  Moorhouse NO  Johnson YES Motion passed   Glesenkamp made a motion, supported by Moorhouse to increase the salary of the Trustees to $4000.00 per year starting April 1, 2009 due to the extra meetings they must now attend. Glesenkamp YES  Johnson YES  RaCosta YES  Moorhouse YES   Glesenkamp made a motion, supported by Johnson to increase the compensation for Board of Review members to a minimum of $45.00 per meeting or $15.00 per hour. All yeas. Motion approved   Glesenkamp made a motion, supported by RaCosta to increase the compensation for the Zoning Board of Appeals and the Planning Commission  members to $35.00 per meeting.  $40.00 for Chairperson and Secretary.  All yeas. Motion carried.   Work session dates were publicly announced   ANNUAL MEETING OF THE ELECTORS  A resolution was made by Glesenkamp, supported by RaCosta to set the annual meeting date for March 30th at 6:00 PM Glesenkamp YES  RaCosta YES  Johnson YES  Moorhouse YES  Motion carried   ROAD SIGN REPAIR   A resolution was made by Johnson, supported by Glesenkamp to allow the Supervisor to make approval for any road sign repairs that need to be made, as they are presented from the Road Commission  Johnson YES  RaCosta YES Glesenkamp YES  Moorhouse YES  Motion carried.   FENCE VIEWER  Moorhouse appointed  Kathy Racosta as the township Fence Viewer. A motion was made by Johnson, supported by Glesenkamp to approve the appointment.  All yeas. Motion carried   Planning Conference.  A motion was made by Moorhouse, supported by Glesenkamp to allow elected officials and members of township Commissions and Boards to attend the annual Lapeer County Planning Conference. All yeas.  Motion carried   Zoning Board of Appeals Glesenkamp made a motion, supported by Moorhouse to appoint Gale Crooks to the Zoning Board of Appeals to fill the vacancy created by Mark Mead’s death.  All yeas.  Motion carried.   TAX collection Date   Moorhouse made a motion to extend the date for taxes to be collected without penalty.  No support for motion was made.   BILls  Racosta made a motion, supported by Moorhouse  to approve the bills.  All yeas  Motion passed   Meeting was adjourned at 8:45 PM   Back to top

minutes of REGULAR MEETING   HELD January 13,  2009    TOWNSHIP OF MARATHON       DAWN JOHNSON, CLERK   Meeting called to order at 7:00 PM    Board members in attendance.   Fred Moorhouse Sandi Glesenkamp[ Dawn Johnson Kathy RaCosta Jim Chaffer   Others in attendance, see attached sign in sheet   Minutes from the 12/2/2008 were presented. Glesenkamp made a motion for approval, supported by Chaffer. All yeas. Motion carried.   The minutes of the special meeting of 12/15/2008 were presented. Glesenkamp made a motion for approval, seconded by Jim Chaffer. All yeas. Motion carried.   The minutes of the special meeting held on 12/22/2008 were presented. Glesenkamp made a motion for approval with support by RaCosta.  All yeas. Motion carried.   The Treasurers report was presented and received into record.   PUBLIC COMMENT Cheryl Clark presented the County’s annual budget and discussed the loss in revenue sharing this year.  She reported on a free portable heater program available to those in need and a grant for building ramps for physically challenged individuals.  She also updated  the Board on a grant received by KIND to work with 16-21 year olds to prevent school drop out rates and develop career path choices.   Patriot Ambulance. Jim Grady, owner of Patriot Ambulance discussed with the Township Board their intention to start an ambulance base in the Township around March 1st on the corner of North Lake and Columbiaville Rds.  At this  time they are not asking for a stipend from the municipalities. Will operate on a 90 day trial bases to see how service proceeds.   PROPERTY TAX HARSHIP EXEMPTION The Board reviewed an updated property tax hardship exemption resolution. Motion made by Glesenkamp, supported by Chaffer to accept changes to the resolution. Roll call vote was taken. All yeas   Tom Valentine, Township Assessor updated the Board on SEV changes on property in the Township.   Stop sign reflectors  Moorhouse presented the opportunity for the Township to buy reflector strips for the stop signs on the primary roads in the Township.  Cost will be $9.00-10.00 for approximately thirty nine (39) signs. Motion made by Chaffer, supported by RaCosta to purchase the reflector strips.  All yeas.  Motion carried   MLK Holiday Johnson started discussion on observing Martin Luther King’s birthday as a Township holiday.  Many points were discussed.   Discussion and action was tabled to the annual meeting.   NOTARY FEES  The Board discussed instituting notary fees for people requesting notarized statements.   A motion was made by Chaffer, supported by Glesenkamp to allow Township residents three (3) notary signatures per month, free of charge. After three (3), $10.00 per signature will be charged.  A roll call vote was taken. Unanimously approved.   TRAINING for Township Officials and Boards Glesenkamp made a motion, supported by RaCosta to approve training for the new Board of Review members.  All yes. Motion approved. RaCosta to approve MTA budget training for Moorhouse, Gelesnkamp and Johnson All yeas.  Motion approved   The Clerk will be attending a two (2) day training in Ann Arbor to become a certified election trainer.  Motion made by Glesenkamp, supported by RaCosta to approve an overnight hotel stay.  All yeas. N Motion approved.   FIRE AUTHORITY  Glesenkamp presented the Board with the 2009 budget and schedule of fees. Discussion ensued.  Motion made by Chaffer, supported by Morehouse to accept the budget and schedule as presented, All yeas. Motion approved.   WORK SESSIONS Moohouse explained to the public that the Board would be instituting work session to discuss township business and brainstorm new ideas.     ROAD SIGN  Motion made by RacCsota supported by Glesenkamp to replace the road sign at Hart Lake and Castle Roads.  All yeas. Motion approved   BOARD OF REVIEW APPOINTMENTS Moorhouse opened nominations for three Board of Review members.  Deborah Ouellette, Donald Morgan, Bill Sickner and Elwin Ruby were nominated.  Gene Petherbridge and Dale Fuller were nominated as alternates. Ouellette, Morgan and Sickner were elected by roll call vote. Petherbridge and Fuller were elected as alternates by roll call vote.   BILLS  Motion by Chaffer, supported by Glesenkamp to pay bills.  Roll call vote taken.  All yeas.  Motion approved   Johnson, supported by Glesenkamp moved for meeting adjournment at 9:10 all yeas. Motion carried.   Back to top

Work Session  Minutes

 

minutes of REGULAR MEETING (work session)                        held May 27, 2010                                        8:00 AM   TOWNSHIP OF MARATHON       DAWN JOHNSON, CLERK   CALL TO ORDER   Meeting called to order at 8:10 AM by Supervisor Moorhouse.     Board members in attendance. Fred Moorhouse, Supervisor Sandi Glesenkamp, Treasurer Dawn Johnson, Clerk Kathy RaCosta, Trustee   Jim Chaffer, Trustee  absent (excused)   Approval of Agenda  Glesenkamp made a motion supported by RaCosta to approve the agenda as presented.  All YEAS.  Motion carried.   Unfinished Business   Ex-Cal/Sabal Property  Moorhouse brought us up to speed on the latest issues concerning this property. Letters have been written to both parties indicating that clean-up needs to take place.  Neither one accepts ownership. The DNRE will find out who actually has title to the property and proceed from there.   Johns property  Discussed the latest developments in the Johns case. Mr. Johns has hired an Attorney and plans to submit a proposal to the Township Board as to what he plans to do for cleaning-up the blight. The Board is unhappy with the progress that has been made. Directed Johnson to contact Mike Gildner and schedule a special meeting to discuss using his legal services.   Sheriff’s Contract  There has been no monthly report from Sheriff Kalanquin as promised two months ago. It was suggested that Moorhouse talk to Deputy Gywn before contacting the Sheriff.   New Business   Zoning. Planning and address payments for inspectors. It was discussed that since we had raised the fees for zoning and planning that we should also raise the payments made to inspectors.  It was suggested that we raise zoning to $20.00, planning to $30.00, new address assignment to $35.00 and letter writing to $25.00.  This will be voted on at the next regular Board meeting. Also discussed a penalty for not pulling building permits.  It was suggested that the penalty be raised to $100.00.   Mighty Mac in Marathon idea.  Discussed the idea of holding a Labor Day Walk on the trailway. Johnson will be making application to the Governors Council on Physical Fitness for endorsement.   Asphalt repair for hall parking lot.  Moorhouse will bring bid and information to the regular Board meeting   Meeting adjourned at 9:35 PM   Back to top

minutes of REGULAR MEETING (work session)                        held April 29, 2010                                        8:00 AM   TOWNSHIP OF MARATHON       DAWN JOHNSON, CLERK     CALL TO ORDER   Meeting called to order at 8:10 AM by Supervisor Moorhouse.     Board members in attendance. Fred Moorhouse, Supervisor Sandi Glesenkamp, Treasurer Dawn Johnson, Clerk Kathy RaCosta, Trustee Jim Chaffer, Trustee   Approval of Agenda  Glesenkamp made a motion supported by Chaffer to approve the agenda as presented.  All YEAS.  Motion carried.   SSR Communications Steve Herald, Co-owner of SSR Communications spoke to the Board about a broadband project that would allow township residents to receive high speed internet service.  They are meeting with local elected officials to get a feel for the need for this service and to enlist our cooperation. The Board was very receptive to this possibility as MT is in the middle of a greatly underserved area.   Police Coverage Jerry Gywn, Marathon Township Deputy gave a report of his duties within the township. Much discussion ensued. The Township made a point of requesting that Deputy Gwyn make a conscience effort to participate in the schools more and that he develop a presence at the restaurants in both Columbiaville and Otter Lake.   Unfinished Business   Mechanical/Plumbing Inspector fees  Glesenkamp suggested we give a $75.00 monthly stipend to help cover phone calls and gas mileage for the Mechanical/Plumbing Inspector. This will be subject to yearly review.  She also suggests we raise the inspector fees to 35.00 for all inspections. This will be voted on at the next Board meeting   Valkoun property  Moorhouse reported that much headway has been made on clearing the property of blight. The court date for May 10th could be dismissed if the camper that is still sitting there is removed.   Township clean–up day  September 25th was tentative set as the date a township clean-up day will be offered.   Housing rental ordinance  Discussion took place on the Township housing rental ordinance currently on the books. We will seek out more information on this topic and Will discuss it further at a future meeting   Camp TaHa update. A meeting has been scheduled for May 5th with Camp representatives, the LC Health Department and the MDEQ.     New Business   Roadside mowing  The Board reviewed the bids for roadside mowing for this year.  The issue will be brought to the next Board meeting for a vote.   Meeting minutes  Discussion took place on publishing the minutes of Township Board meetings.  The meetings are supposed to be published in a newspaper of general circulation, but have not been for some time.  The costs for publishing will be roughly $100.00 per month. Moorhouse offered to assist Johnson in writing the synopsis of the minutes of each meeting for publication.   Meeting adjourned at 9:45 AM   Back to top

minutes of REGULAR MEETING (work session)                        held February 25, 2010                             8:00 AM   TOWNSHIP OF MARATHON       DAWN JOHNSON, CLERK   CALL TO ORDER   Meeting called to order at 8:05 AM by Supervisor Moorhouse.     Board members in attendance. Fred Moorhouse, Supervisor Sandi Glesenkamp, Treasurer Dawn Johnson, Clerk Kathy RaCosta, Trustee         Jim Chaffer, Trustee   Approval of Agenda.     An item was added to unfinished business   UNFINISHED BUSINESS   Update on blight violations.  Moorhouse updated the Board on the progress being made on the current violations underway. The Valkoun property has not complied with the default judgment rendered by the Circuit Court to clear the blight from the property.  Moorhouse will get a bid from someone to remove the debris from the Valkoun property and then invoice the Valkoun’s for the cost. George Johns has not applied for any building permits to further the variance he was awarded for the building of a pole barn. Nothing has been done to the property as detailed in the Circuit Court judgment against him. Moorhouse will contact our attorney to see what the next step should be.     Planning/zoning permit fee revisions  Discussion ensued on revising the cost of the planning and zoning permits to prevent the Township from losing money on the costs associated with the permits. Glesenkamp presented the group with a fee schedule charged by surrounding townships. This issue will be taken up at the March board meeting.   Copier maintenance agreement  Questions from an earlier discussion were answered and it was decided that the cost of the maintenance agreement would be more beneficial than having to pay for parts and labor individually.   Building Department   The Building Department is experiencing very little activity. Discussion ensued on whether there would be enough money in the building fund to keep the department open three days per week for the next fiscal year. Discussion ensued on unresolved issues with Camp Taha.  All permits have expired. RaCosta will call contractors to let them know permits must be renewed.  It was noted that Camp Retreats owes the Township a good amount of money for expired permits. The Board decided to revisit this issue in a month to see if building/ construction has picked–up.   NEW BUSINESS      Salary Commission ordinance.  The Board reviewed an ordinance prepared for the Township by our attorney. The issue will be on the March meeting for further discussion and a decision.   MTFR legal fees  Glesenkamp brought to the Board’s attention that the MTFA had to pay legal fees to have the First Responders brought under the Authority’s jurisdiction. MTFR is asking the township to share in those costs. The issue will be taken to the March board meeting for a decision.   Planning Commission vacancies  There are two vacancies on the Planning Commission.  Kevin Shaffer’s and Jean Jones’ terms are expiring. Fred will present nominations at the March board meeting for the Board’s approval.   Summer mowing contract.  Time to think about summer mowing/ trimming for the hall and the dam at Hemmingway Lake. Moorhouse will contact Beck’s Lawn Care to see if their rates will remain the same.  If so, we will continue to contract with them. They did a good job. Everyone was pleased with their services.   Meeting was adjourned at 10:40 AM   Back to top

minutes of REGULAR MEETING (work session)                      AMMENDED 1/12/10   Held December 3rd 2009                             8:00 AM   TOWNSHIP OF MARATHON       DAWN JOHNSON, CLERK   CALL TO ORDER   Meeting called to order at 8:05 AM by Supervisor Moorhouse.     Board members in attendance. Fred Moorhouse, Supervisor Sandi Glesenkamp, Treasurer Dawn Johnson, Clerk Kathy RaCosta, Trustee         Jim Chaffer, Trustee     Approval of Agenda.  RaCosta added an item to the agenda.   UNFINISHED BUSINESS    Planning/zoning fees  Discussion took place on the need to raise the fees when a zoning or planning issue is brought before the respective Boards. The cost to the Township is more than we are taking in. Gerry Edwards, Zoning Administrator suggests that we establish a per meeting fee in addition to the upfront fee that is charged. Glesenkamp will develop a proposal and present it to the Board at a future meeting.   NEW BUSINESS   First Responder mileage stipend.  Looked over documented miles presented by MTFR. The Board will consider a monthly stipend to help the volunteer responders with their mileage costs.   First Responder jacket purchase   MTFR purchased 12 jackets with part of the money the Township gives the Responders on a yearly basis.  Discussion ensued on whether the jackets fall into the category of equipment for which the yearly contribution is intended to be used.  Moorhouse will speak with Kim Goldorf and discuss this issue in order to get clarification, so that both parties are in agreement for future purchases.   Snowplowing  Two bids were opened and reviewed for the 2009-2010 snowplowing season for the township hall. Mike’s Excavating and Creative Landscaping submitted bids. Mike’s Excavating had the lowest bid and his business is closest to the hall for logistical purposes.  Glesenkamp made a motion, supported by RaCosta to award the bid to Mike’s Excavating.  All YEAS. Motion carried.   CWC Network  Johnson updated the Board on CWC’s failure to return calls to set-up a schedule for repayment of the court judgment we  were awarded. Our attorney will be contacted and the township will proceed with the next step necessary to collect the judgment.   Christmas family sponsorship  Discussion took place on sponsoring a family for Christmas.  It was decided we would sponsor a family from KIND with which Chaffer is currently working. A single mom with an 11 year old child.  All agreed to give money to sponsor this  family.   NBAS Volleyball team  Johnson announced that the varsity volleyball team at North Branch took the State championship in Class B.  She would like to see the Board make a resolution to the team that shows them our support and pride in their accomplishments.  Johnson will work on developing a resolution to be voted on at a later meeting   Extra hour accrual. Discussion took place on RaCosta’s practice of coming in a ½ - 1 hour early for work each day and accruing hours that were attended to be used at a later time for paid days off.  She feels that the second week of paid vacation she once had, should be reinstated. The Clerk would like to see timesheets that would give us a breakdown of hours worked as Deputy Treasurer versus the Building Department.  RaCosta is resistant to that suggestion as she has never been required to do this before. Glesenkamp agreed it would not be necessary to have RaCosta complete timesheets. It would be difficult to determine how many hours she works in the building department versus the general fund. After much discussion the Board agreed to reinstate the second week of paid vacation.   Hall rental issue  The hall was not cleaned properly and two fans were left on all weekend after the rental of 11/26/2009.  A security deposit is made in case of  problems with the hall not being properly cleaned after the rental.  The Board decided  that  the condition was not enough to make the renters forfeit the deposit, but a letter would be sent with the retuned deposit to let them know that a better job needs to be done for future rentals.   Kiosk bid  The Board reviewed a bid from Carl Haas to build a kiosk for the front of the township hall.  We will revisit the issue this spring   Chairs for the Township   Racosta asked that the Township consider investing in desk chairs that are ergonomically sound. The amount of time spent sitting at a computer in chairs that do not provide back and leg support is taking a toll on everyone. Glesenkamp offered to price the chairs and report back.   Meeting was adjourned at 9:40 AM              Back to top

minutes of REGULAR MEETING (work session)   Held October 29, 2009                             8:00 AM   TOWNSHIP OF MARATHON       DAWN JOHNSON, CLERK   CALL TO ORDER Meeting called to order at 8:05 AM by Supervisor Moorhouse.     Board members in attendance.   Fred Moorhouse, Supervisor Sandi Glesenkamp, Treasurer Dawn Johnson, Clerk Kathy RaCosta, Trustee         Jim Chaffer, Trustee   Sgt James McClain, LC Sheriff Department Road Patrol and Deputy Jerry Gwyn, Township Officer joined the meeting   TOWNSHIP DEPUTY  Discussion took place with the Sheriff Department’s representatives regarding the duties the Township Board should expect of its Deputy. The Board felt more communication as to what, when and where is going on in our community would be very helpful   2010 Sheriff Deputy contract.  Discussion on the new contract and the increase that it brings took place.  Many unanswered questions still remain as to the County’s allocation of costs that is being assigned to our contract.  It was decided that more research should be done to get questions answered before voting to approve the contract.   PLANNING/ ZONING FEES.  Tabled to next work session   MTA  Conference  Discussion took place on attending the conference which is the annual education conference that brings in Township officials from around the State and many nationally known key speakers.  It was decided that the Clerk and Treasurer could most benefit from attending.  Will be brought before the Board meeting on 11/10 for approval.   BLIGHT ISSUES.  Moorhouse updated the Board on the status of the blight issues being pursued by the Township   Chili cook-off for SLT  Johnson reported on the chili cook-off being held by the Junior Woman’s Group in Millington on 11/12.  Proceeds to go to the Friends Group and Management Council   Meeting was adjourned at 9:50 AM   Back to top

minutes of REGULAR MEETING (work session)   Held AUGUST 27, 2009   TOWNSHIP OF MARATHON       DAWN JOHNSON, CLERK   CALL TO ORDER   Meeting called to order at 8:10 AM by Supervisor Moorhouse.     Board members in attendance.   Fred Moorhouse, Supervisor Sandi Glesenkamp, Treasurer Dawn Johnson, Clerk Kathy RaCosta, Trustee         Jim Chaffer, Trustee   Public comment  None   OLD BUSINESS   Trustee, Chaffer again brought up the issue of the Township’s contracted legal services and questioned whether the Township was getting its money’s worth.  Discussion ensued.   NEW BUSINESS   Building Department  The Board spent a significant amount of time reviewing our Building Department fees and comparing them with the amount other Township’s charge for building permits and fees. After much discussion, an agreement was reached that the fees are definitely in need of revision. Our fees are lower than any Township in the county and often times are not covering the costs incurred by the Township to handle inspections. This issue will be placed on the September Board meeting for a vote.   Website  Johnson asked the opinion of the other Board members on the idea of creating a community page on our website that could be used by local business to publicize their information and provide a link to their websites. Everyone agreed it would be a good idea. Johnson will contact our Webmaster to see what it would entail and what the costs would be to create and manage it.   Zoning Administrator  Discussion took place on zoning issues that have come to our attention that may not be being handled properly by our Administrator. It was decided that a special Board meeting should be called to discuss our concerns with the Zoning Administrator.  RaCosta will attempt to schedule the meeting for us   Workman’s Compensation  Johnson informed the Board of a meeting that had taken place with our workman’s comp insurance carrier.  It is necessary for any contractor doing business with the Township to provide their own liability insurance.   4918 Lewis Road  The property occupants have abandoned the home, leaving the lot covered with debris and garbage. The neighbors are complaining of rodents and foul smells. Rick Rhein Disposal has agreed to bring a dumpster to the property so the debris can be cleaned–up. Rhein invited the rest of the Lewis Road community to use the dumpster as well. Moorhouse spoke with one of the residents who offered to clean-up the property for a small fee. The Board agreed to pay not more than $100.00 to get the lot cleaned; the Township will then invoice the Realtor who owns the property for any costs incurred.   Meeting was adjourned at 9:55 AM   Back to top

minutes of REGULAR MEETING (work session)   Held JULY 30th, 2009   TOWNSHIP OF MARATHON       DAWN JOHNSON, CLERK   CALL TO ORDER   Supervisor Moorhouse called the meeting to order at 8:05 AM   Roll Call   Board members in attendance.   Fred Moorhouse Sandi Glesenkamp Dawn Johnson Kathy RaCosta   Jim Chaffer, excused   Others in attendance  Don Horton, Lehn King, CPA   PUBLIC COMMENT   Don Horton commented on the access property at the end of Lewis Road.  The Attorney General has made a ruling that says boats can not be left overnight at access lots, but it continues to happen at the Lewis Road lot.  The adjacent property owners want the property closed to the public.   Don also commented on the Township’s Master plan and the need to update it.   NEW BUSINESS   Lehn King, CPA discussed the audit of the 2008-09 fiscal year in detail with the Board and fielded questions from the Board.   Meeting adjourned at 9:10 AM   Back to top

minutes of REGULAR MEETING (work session)   Held July 2, 2009   TOWNSHIP OF MARATHON       DAWN JOHNSON, CLERK   Meeting called to order at 8:05 AM   Board members in attendance. Fred Moorhouse Sandi Glesenkamp Dawn Johnson Jim Chaffer    Kathy RaCosta was excused   No one from the public was present   Unfinished Business   Patriot Ambulance  Details were finalized for the open house to be held on July 19th   Nichols retirement  Details were finalized for Bob Nichols retirement celebration on July 14th.   Monthly cleaning service  Jensen Cleaning Service, approved by the Board to conduct a monthly hall cleaning did not show up, as scheduled. Discussion on finding another service ensued.  Glesenkamp will contact Country Cleaning to see if we can strike a bargain with them.   Boyle property.  Moorhouse reported on the latest update to the dangerous building violation on the Boyle property. Jerry Edwards will make a recommendation to the Board on how the violation should be handled.     New business   MTA Conference  The Board plans to attend the legislative conference in Frankenmuth, August 13th and 14th   Sheriff Department contract.  Discussion took place on what the Board expects from our contract with Lapeer County Sheriff Department.    Pension plan ordinance  The Board agreed it needs to change it’s ordinance to reflect the employees that are truly eligible for a pension from the township.   Planning Commission member.  Discussion took place on appointing a member to the Planning Commission who would serve as an alternate.  It was confirmed that the Township Supervisor makes the appointment to be approved by the Township Board. Moorhouse will consider appointments and report back to the Board   Contract for Sexton and Building Department Inspectors.  The Board discussed the contract language prepared by Gary Howell. It was agreed that the Board is willing to approve the language as written, if agreed to by the other parties.   Meeting adjourned at 9:15 AM   Back to top

minutes of REGULAR MEETING (work session)        Held June 4, 2009   TOWNSHIP OF MARATHON       DAWN JOHNSON, CLERK   Meeting called to order at 8:05 AM   Board members in attendance.   Fred Moorhouse Sandi Glesenkamp Dawn Johnson Kathy RaCosta Jim Chaffer  Chaffer left the meeting at 9:00 AM for another commitment   Don Horton was also in attendance   Roll call was taken   Public comment  Don Horton made comments that he would be in favor of having the Board look into a special assessment for garbage pick-up in the Township. It would alleviate some of the large trucks coming down our roads on a daily basis and causing deterioration of our gravel roads. The Township would have to put the issue on the ballot for approval of a special assessment.  Clerk Johnson will invite a local disposal service to a future meeting to ascertain how garbage pick-up is handled in other townships and what the costs might be.   Old Business   Patriot Ambulance. The Township will hold an open house to welcome Patriot to our community.  We will invite the First Responders to take part and hold it at the ambulance base.  Moorhouse will call Patriot to establish a date for the event.   CWC Network,  Johnson presented a synopsis of what has happened to date with the service agreement with CWC.  The owner has yet to make contact with us and we are still in limbo as to what we can agree upon. A technician is due out to the office today for service. We will discus with him our concerns and evaluate the service we receive.   New Business   Policy for Board meeting public comment.  It was discussed that the Board should develop a policy for how public comment time will be handled at the Board meetings.  Most public boards have a policy in place. Glesenkamp will contact other townships to see what policies they have developed.   Sexton Position   After interviewing 6 people, the committee has chosen Wayne Nelson as their recommendation to become our new Cemetery Sexton. Glesenkamp will send a letter to the applicants not chosen. Moorhouse will ask Gary Howell to create a contract between the Township and the Sexton.   Bob Nichols retirement commemoration.  We will honor Bob’s dedicated service to our community as Cemetery Sexton on July 14th before the Township Board meeting Johnson will call to get prices on a commemorative plaque to present to Bob on that night.   Monthly cleaning service.  Jensen Cleaning Service was the low bid and is recommended to be hired to conduct a monthly cleaning service for the hall for $75.00 per occurrence   Habitat for Humanity house  Johnson suggested the Township look into offering an H for H house in the township. Per information received from H for H Board President, Dennis Harrand, the Township could purchase a foreclosed HUD house for $1.00 and then turn it over to Habitant to renovate for a family in need of housing.  Johnson will invite Mr. Harrand to a future meeting to see how we might get the ball rolling on this type of endeavor.   Dangerous Building  Moorhouse advised the Board that it must set a date for a public hearing for a dangerous building violation for the Boyle property on the corner of Fostoria and Otter Lake Roads.  This issue will be taken to the June 9th board meeting for further action.   Meeting adjourned at 9:35AM   Back to top

minutes of MEETING for work session   HELD MAY 18, 2009   TOWNSHIP OF MARATHON       DAWN JOHNSON, CLERK     Meeting called to order at 2:00 PM   Board members in attendance.   Fred Moorhouse Sandi Glesenkamp Dawn Johnson Kathy RaCosta Jim Chaffer   No members from the public were in attendance   Blight Issues    5015 Castle Rd.  ( owner, George Johns). This property has been a problem for many years.  A ticket has been issued in the past for the numerous vehicles that are parked there. The matter went to District Court.  Mr. Johns bought registrations for the vehicles and the matter was dropped.    He has now purchased an adjacent lot and is once again accumulating vehicles there. Many complaints from township residents have been registered. On the advice of the township legal counsel, we can take action on the John’s property for a blight issue for accumulating unlicensed, inoperable vehicles.  A motion was made by Chaffer, supported by Moorhouse to turn the issue over to our attorney for blight enforcement in Circuit Court.  All YEAS.  Motion carried.   Valkoun  4472 Klam Rd. (owner, Dorothy Valkoun)  Several letters from Supervisor Moorhouse have been sent to the Valkouns regarding the need to clear the property of old cars and other  blight. The Township Zoning Administrator has made attempts to enforce the blight ordinances; as well   Promises made by Mr. Valkoun to clean up the property have not been kept.  Racosta made a motion, supported by Chaffer to turn the case over to our attorney for bight enforcement in Circuit Court   Road Work  Chaffer made a resolution supported by Moorhouse to approve the following road projects: Williams Road   Ditching & cutting trees for a approximate cost of $5500.00 Marathon Road  Install two plastic 18’ x 50’ x-tubes for an approximate cost of $3000.00 Klam Road between Columbiaville & LeValley Roads  Install a plastic x-tube for an approximate cost of $1890.00   Roll Call vote taken  All YEAS.       Caitlin Road. A future project for cleaning out the ditches in that area was discussed. Dennis will get us a bid sheet for the approximate cost of that project.   Meeting adjourned at 3:05 PM   Back to top

minutes of SPECIAL MEETING FOR WORK SESSION   HELD  April 2, 2009    TOWNSHIP OF MARATHON           Dawn Johnson, Clerk         Meeting called too order at 8:10 AM   Board members in attendance.   Fred Moorhouse                         Jim Chaffer Sandi Glesenkamp Dawn Johnson Kathy RaCosta     ATTORNEY  Discussion took place on the current arrangement with our attorney.  Chaffer would like to see our contractual agreement with the firm and the schedule of fees that are charged. Moorhouse offered to call Gary Howell and ascertain that information.   POLICY ON FAXING/COPYING Discussion took place on a policy to establish fees for providing copies and faxes to the general public. RaCosta offered to contact other townships to see what they charge and to then develop a proposal to bring back to the Board for their approval.   POLICY ON VACANT PROPERTY  The Board reviewed a policy on vacant/foreclosed properties that was established by North Branch Township and is currently in effect there. The policy helps control vacated dwellings that have had prior inspections nullified due to vandalism.  The Board decided it would like to meet with Gerry Edwards, our Building Inspector to discuss this policy further.   ASSESSORS CONTRACT  The Assessors contract was sent to the township attorney for review.  The attorney returned an opinion that indicated the Township should look closely at naming the assessor as an independent contractor. And if we move forward with the Assessor being a contactor we should establish who will pay any unpaid withholdings, should the IRS determine the Assessor is an employee, rather then a contractor.  Moorhouse will talk to Tom Valentine about this issue and report back to the Board.   Cemetery and Sexton   Discussion took place on revamping our cemetery program, considering some renovations to the property and deciding on whether or not to release bids on the sexton’s position.  Glesenkamp offered to prepare a job description for the Sexton’s position.   DEPUTY CLERK Johnson discussed compensation for the Deputy Clerk’s position.  She would like to set an hourly wage of $11.00 for a total compensation of $3000.00 yearly. A stipend of $200.00 will be paid out of the annual salary. The Deputy Clerk will work as needed, within the $3000.00 budgeted for the position.   ADOPTION AGREEMENT FOR PENSION. The Board briefly discussed which individuals should be covered by the Township pension plan. This decision may ultimately require an amendment to  Ordinance # 80-2 which established the pension plan.   Meeting was adjourned at 9:30 AM   Back to top

minutes of Work SESSION   HELD JANUARY 28, 2009   TOWNSHIP OF MARATHON       DAWN JOHNSON, CLERK   Meeting called to order at 3:07 PM   Board members in attendance                           Fred Moorhouse  Sandi Glesenkamp                 Dawn Johnson                        Kathy RaCosta Jim Chaffer       Public in Attendance Ivan Bunting Dick & Evelyn Clor Bill Sickner   Roll call vote taken Discussion ensued on salary compensations for the elected officials for Marathon Township. A salary resolution must be set 30 days prior to the annual meeting. The Board compared Marathon Township’s salaries to salaries for elected officials in other Townships.  The audience participated in the discussion. Consensus was reached that salary resolutions would be prepared for the Supervisor, Clerk, Treasurer and both Trustees to be voted on at the February Board meeting.   Discussion on the compensation for the members of the appointed boards and commissions (Board of Review, Zoning Board of Appeals and Planning Commission) took place. It was noted that Marathon Township’s compensation is very low, when compared to other townships, for people who volunteer their time to sit on mandated boards and commissions. Consensus by the Board was reached for the following compensations:   Board of Review   $45.00 minimum per meeting or $15.00 per hour.   Zoning Board of Appeals   $35.00 per meeting  $40.00 per Chairperson and Secretary   Planning Commission   $35.00 per meeting  $40.00 per Chairperson and Secretary     Discussion took place regarding employee compensations as it pertains to pensions, holiday and vacation pay. Discussion on these items will be further discussed at our next work session.   Motion was made by Jim Chaffer, supported by Kathy RaCosta to adjourn the meeting.  All yeas.  Motion carried. Meeting adjourned at 4:45 PM   Back to top

minutes WORK SESSION   HELD February 26, 2009    TOWNSHIP OF MARATHON           Dawn Johnson, Clerk         Meeting called too order at  8:00 AM   Board members in attendance.   Fred Moorhouse                         Jim Chaffer Sandi Glesenkamp Dawn Johnson Kathy RaCosta     Expense Reimbursement  policy  Consensus was reached on a policy developed for reimbursing township official and employees when expenses are incurred while conducting township business   Office Clerical Duties  Discussion took place on a reasonable way to solve the compensation of  the Treasurer and Clerk for performing clerical assignments that are above and beyond their statutory duties.    Pension Ordinance   Review of the ordinance that created the pension fund for Township employees was reviewed. Discussion took place on who should actually be covered by the ordinance.   Meeting was adjourned at 10:15 AM   Back to top

minutes of WORK SESSION   HELD JANUARY 22, 2009   TOWNSHIP OF MARATHON       DAWN JOHNSON, CLERK     Meeting called to order at 8:00 AM   Board members in attendance.   Fred Moorhouse Sandi Glesenkamp Dawn Johnson Kathy RaCosta Jim Chaffer     The following issues were discussed.   Work Sessions The Board established a schedule for work sessions to be held on the Thursday that falls twelve (12 ) days prior to the regular, second Tuesday of the month, Board meeting.  A meeting schedule will be posted.   REIMBURSEMENT POLICY A consensus was reached that the Board will develop a policy that will allow reimbursement for expenses encumbered by elected officials and Township employees.   Annual Meeting Date  A consensus was reached that the annual meeting will be held on 3/30/2009 at 6:00 PM   WEBSITE Discussion on the website and how we would like to see it updated took place.  Tina Lindsey from PC Lapeer, our website developer, will be asked to attend the February Board meeting so Board Members may ask questions and receive suggestions from her.   Building Deapartment  The Board discussed how it can develop a policy for a timeline and paper trail on township ordinance and building department infractions.  A consensus was reached that the Board should schedule a special meeting with Jerry Edwards, Township Building Official, for the purpose of seeking his input on this matter.    Salary Resoluitions  The Board discussed salary compensations for elected officials for the 2009-2010 fiscal year.  A consensus was reached that this issue required a special meeting for further discussion.  A meeting date of January 28th at 3:00 PM was set.  It was also discussed that a Board policy must be developed for Township employees regarding benefits and other personnel matters.   Board as Team  Discussion took place that the Board should work as one and that no individual Board member should ever set forth an opinion for the Board as a whole.   Meeting adjourned at 10:25 AM   Back to top

Special Meeting  Minutes